Rental fleet management, built for car rental companies in Greece.
Fleetsmart brings rental fleet management into one place, in English. Add your cars through a quick step-by-step wizard or upload them all at once from Excel, set pick-up locations and hours for every branch, add reminders for insurance, KTEO and service, and track expenses per vehicle. Everything your fleet needs, without the paperwork.
What is rental fleet management?
Rental fleet management means keeping every detail about the cars you rent out in one place: which vehicle is available and where, when its insurance and KTEO expire, what its maintenance costs and how much revenue it brings in.
Running a rental company in Greece adds moving parts. Cars shift between branches and islands, the season swings from empty to fully booked in a matter of weeks, and every rental has to reach AADE. Fleetsmart brings all of it into one record per vehicle, so you run your fleet from a browser in English, with no installs and no double data entry.
Everything you need, on one screen.
Your fleet, your bookings and every vehicle's finances, all live on a single screen.
Vehicle fleet
All your cars in one list, with availability status, plate and category, always up to date.
Add your vehicles easily and fast
Rental fleet management starts with getting your cars in. Use the step-by-step wizard to add vehicles one by one: pick the make and model and the technical details fill in automatically. For larger fleets, upload them all at once from Excel.
- Step-by-step wizard with auto-fill from the vehicle database
- Photo gallery with reordering & European plate display
- Categories: Small, Midi, Maxi, SUV, Premium, Cabrio, Bus, Scooter
- Bulk import from Excel with data validation and a ready template
Set service locations for every vehicle
Define the points where customers pick up and return vehicles, with separate hours per location. On a return to a different point, the system updates the vehicle location automatically.
- Multiple pick-up and drop-off points
- Operating hours per location
- Automatic vehicle-location update after a one-way rental
- Location mapping for travel platforms
Never miss KTEO, insurance or service again
Set reminders for insurance renewal, KTEO, service or lease expiry. Fleetsmart emails you before the deadline. We also record each vehicle's mileage, so service reminders are based on real usage, not just the date.
- Reminders for insurance, KTEO, service, leasing
- Email alerts before every deadline
- Mileage logging & maintenance history per vehicle
- Mark a vehicle as unavailable
See which vehicles truly perform
Based on the mileage we record, Fleetsmart automatically calculates each vehicle's depreciation and combines it with return on investment (ROI) and utilisation. Record purchase price, depreciation method and expenses per category, and compare cost against revenue. That way you manage your fleet on real numbers, not estimates.
- Purchase price and acquisition date
- Depreciation by mileage or time
- ROI & utilisation rate per vehicle
- Expense categories (service, tyres, insurance, fuel)
Grow the value of every booking with extras & insurance packages
Offer add-ons and insurance options directly on your own online booking page, which Fleetsmart builds for your business. The customer picks what they need in one click and the extra revenue is added to the booking automatically.
- Add-ons as a standalone revenue category (child seat, GPS, fuel)
- Insurance offered during the online booking
- Pricing per day or one-off, per vehicle or category
- Track add-on & insurance revenue separately
Companies that enable extras & insurance in online booking raise average revenue per booking by up to 30%.
Your fleet, ready for online bookings in seconds.
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AvailableRental fleet management, without the repetitive tasks.
Rental fleet management, all on one platform.
Availability, reminders, per-vehicle finances and ACRISS classification. Everything a Greek car rental company needs to manage its fleet, all in the base price, with no extra packages.
Live availability
The status of every vehicle in real time, with no double bookings.
Reminders & deadlines
Insurance, KTEO and service, with email alerts before each deadline expires.
Per-vehicle finances
Revenue, expenses and depreciation for every car, at a glance.
Multiple locations
Pick-up points and hours, with automatic vehicle-location updates.
Bulk import
Upload your whole fleet from Excel in minutes, with data validation.
ACRISS categories
International category coding for every vehicle in the fleet.
Frequently Asked Questions
If you have more questions, feel free to contact us.
It is a central place where you manage all your rental vehicles: availability, locations, reminders for KTEO and insurance, and each car's finances. Instead of scattered spreadsheets, you get one clear picture of your whole fleet.
Generic fleet management software was built for company cars and logistics. Fleetsmart is built for rental fleet management: every vehicle is tied to its availability, rates, bookings, add-ons and AADE reporting, not just to maintenance and fuel.
Yes. Rental fleet management in Fleetsmart works the same for 8 vehicles as it does for 200. Plans start at €30 per month + VAT and are priced by fleet size, with every feature included at every tier, no per-user charges and no paid add-ons.
Yes. Rentals can be declared to AADE automatically from the same record that holds the vehicle, so nothing gets re-typed into a separate portal. Your fleet, your bookings and your reporting stay on one system.
Yes. You create a pick-up and drop-off point for each branch, each with its own opening hours, and every vehicle is tied to the locations where it can actually be rented. When a car is returned to a different branch or island, its location updates on its own.
Yes. Interface language is set per user, so an English-speaking owner and a Greek-speaking rental desk can work in the same system at the same time. Customer emails and booking pages follow the customer's own language.
You have two options. Use the step-by-step wizard to add vehicles one by one, with details auto-filled from our database. Or, if you have many cars, download the Excel template, fill it in and upload them all at once.
Most rental companies go from sign-up to a full fleet within one afternoon. Excel import loads around 50 vehicles in 10 minutes.
Yes. You create multiple pick-up and drop-off points, each with its own hours. Customers only see availability during your open hours.
You can set reminders for insurance renewal, KTEO, scheduled service and lease expiry. Fleetsmart emails you before the deadline.
Yes. Mark any vehicle as temporarily unavailable and it stops appearing in search results until you re-enable it.
Bookings, fleet and daily operations in one platform.
Bring bookings, availability, fleet, pricing, payments, AADE and online booking together in one cloud platform built for car rental companies.
Give your team a clear picture of what is happening every day, and see FleetSmart in action before you decide.