01
Create the booking
Enter a booking from your desk, or take it straight from the online booking engine.
From the very start it lives in the same place your team already works in.
The complete car rental management software.
Fleetsmart is the cloud software for vehicle rental companies (Rent a Car, Moto, ATV) that connects bookings, vehicle availability, fleet management, pricing, payments and tax authority reporting in one platform.
See which vehicles are available at any moment, organise your bookings, handle pickups and returns, and keep a clear picture of your business from any device.
AADE myDATA integration
Online payments with Stripe
Get the control you need, fast
Learn moreBookings from everywhere
Online bookingsBy phoneOnline bookingsBy phone
Walk-inWidgetEmailManual
Manage all your bookings in one unified calendar, accessible from your computer or mobile device.
Transparent
Revenue.
Revenue summary
€24.8kthis month
Bookings
68%
Extras
21%
Other
11%
Instant start
Set up your fleet in an afternoon and start accepting bookings.
Less admin. More control of your business.
01
Available anytime, anywhere
02
Fits the way you already work
03
Connects online bookings to the real fleet
04
Easy for the whole team
See the rent a car management software in action
Booking Management
See every booking in one unified calendar and check fleet availability at a glance.
Create and edit bookings, organise dates and pickup points, and cut the risk of double-bookings with live availability.
Fleet Management
Manage every rental vehicle from a single platform.
Track availability, location, mileage, MOT, insurance, servicing, costs and financial performance for each car.
Online Booking Engine
Take online bookings directly from your existing website.
Customers search availability, choose dates, vehicle, extras and insurance, and can pay in full or leave a deposit online.
Dynamic Pricing
Organise your rental prices without editing every car by hand.
Set base prices and different pricing per period, category or vehicle from a visual calendar.
Analytics & Reports
Turn your booking and fleet data into a clear picture of the business.
Track revenue, booking statuses, fleet utilisation and vehicle performance so your decisions rest on real data.
Everything the day-to-day running of a car rental company needs
Beyond bookings and the fleet: the things you do every day at the desk, from handing over the car to filing the document with the tax authority.
AADE Integration & Digital Client List
Your digital client list is filed automatically on every pickup and return, with a full submission history and automatic retries.
Vehicle Pickup & Return
Record what you need at handover and on return, mileage included, and keep it attached to the booking it belongs to.
Payments & Deposits
Take a deposit or the full amount by card through Stripe, or record payments taken at the counter.
The payment status stays attached to its booking.
Invoices & Receipts
Produce the documents you need from the same place you manage the booking.
The files stay available to your team and ready to send to the customer.
Tasks for Your Team
Cleaning, transfers, servicing. Assign tasks to people or let bookings create them automatically.
Cost & Profit Per Vehicle
Insurance, leasing, servicing, tyres, road tax and depreciation per car. See which vehicle makes money and which one costs you.
From creating the booking to the vehicle coming back
A modern rental management system has to follow the whole path of a rental, not just record a date in a calendar.
Do you know what is really performing in your fleet?
Managing a fleet well is not only a question of availability.
Fleetsmart helps you bring together the information you need to answer the questions that matter to the business:
- Which vehicles are used the most?
- Which cars bring in the most revenue?
- What do servicing and running each vehicle cost?
- Which periods see higher and which see lower demand?
- How are bookings and revenue developing?
- Which vehicles perform best financially?
Most booked cars
Ranking · last 30 days
BMW X3
24
VW Golf
21
Toyota Yaris
19
Mercedes A-Class
17
Fiat 500
13
Jeep Renegade
11
Already running rent a car software? Changing it does not have to become another project for you.
Moving to new rent a car software should not mean lost time, learning everything from scratch, or worrying about the data and the features you already rely on.
Before you make the change, we go through this together:
Your data
What needs to move across, and how it will be organised inside Fleetsmart.
The features you use
We check up front how your core business processes are covered.
Training your team
We guide you through the setup and the everyday work, so you are not left discovering yet another system on your own.
You do not just get management software. You get a team beside you.
Moving to new rent a car software is easier when someone knows both the platform and the way your business runs.
That is why setup guidance, training and support are included in every Fleetsmart plan.
Guided initial setup
We help you organise your fleet, service points, prices, users and the core platform settings.
Training for your team
Your team should not have to work out the new system on its own.
We walk them through the everyday processes they will actually use.
Support when you need it
Reach us by email, WhatsApp or Viber, in Greek or in English.
From a pricing setting to a question about how the platform works, we are there to help.
Setup guidance, training and support are included in your plan.
Simple, transparent pricing
All features are included in every plan. Choose the plan that fits your fleet size.
- Starter Fleet: €25 /month. Fleet size Up to 20 vehicles. For new rental businesses running a compact fleet from a single location.
- Small Fleet: €47 /month. Fleet size Up to 50 vehicles. For independent rental businesses starting out with a small fleet.
- Medium Fleet: €60 /month. Fleet size Up to 100 vehicles. For growing rental companies with rising demand.
- Large Fleet: €77 /month. Fleet size Up to 500 vehicles. For established operators with a large fleet and multiple locations.
- Enterprise Fleet: Contact sales. Fleet size 500+ vehicles. For large-scale operators running more than 500 vehicles. We build the plan around your fleet, your locations and your integrations.
Annual billing
Fleet size
Up to 20 vehicles20Up to 2050Up to 50100Up to 100500Up to 500500+500+
Customisable booking widgetPayment processingInvoicing & billingTask managementCustomer managementBooking managementCalendar managementFleet managementAvailability managementVehicle tracking…and many more
See all featuresAbout €1.25 per vehicle
€25/month
For new rental businesses running a compact fleet from a single location.
Book a DemoGuided setup, team training and ongoing support are included, at no extra cost.
Every part of your rent a car business in one system
A car rental management system has to do more than record bookings.
It has to connect every booking to the availability of the right vehicle, the dates and the pickup and drop-off points, the price, the extras, the deposit or the payment, the customer details and the jobs your team has to carry out.
Fleetsmart brings all of that into one place, built for the day-to-day running of a car rental company.
From the moment a new booking is created to the moment the vehicle comes back, you know what has been done, what still needs doing, and which cars you can offer for the bookings that follow.
Frequently asked questions about car rental management software
If you have more questions, feel free to get in touch.
It is software that brings the core processes of a rent a car company into one platform: bookings, fleet availability, customers, pricing, payments, pickups and returns, documents and reports.
Fleetsmart is built specifically around those processes.
A general fleet management system focuses mainly on the vehicles, their maintenance and the running of a company fleet.
Fleetsmart is built for rental cars, so it connects every vehicle to bookings, availability, pricing, pickup points, payments, online booking and the day-to-day processes of a rent a car company.
Yes. During the initial setup we organise your core business settings with you and guide your team through the way Fleetsmart works.
Fleetsmart includes an AADE integration and Digital Client List features that are tied to the day-to-day process of managing a rental.
Yes. The Fleetsmart online booking engine lets visitors to your website check availability and book directly.
Yes. Fleetsmart supports online payments through Stripe, so you can ask for a deposit or the full amount according to the way your business works.
Yes. You can organise base prices and different pricing per period, category or specific vehicle.
Yes. You can create multiple service points and organise how the fleet runs around your business locations.
Yes. In the fleet record you can keep the MOT, insurance, servicing and other important vehicle deadlines.
Bookings, fleet and daily operations in one platform.
Bring bookings, availability, fleet, pricing, payments, AADE and online booking together in one cloud platform built for car rental companies.
Give your team a clear picture of what is happening every day, and see FleetSmart in action before you decide.
90%
Improvement in fleet utilisation
Your team, in sync
Assign tasks and work smarter
10+
No.1
car rental software in the Greek islands